Committee, Board & Volunteer Administrator
Holborn, Central London
Basic Salary £29,524 with excellent benefits Life assurance plan, Pension scheme with 12% employer’s contribution, 26 days annual leave plus bank holidays, Private healthcare care (BUPA) option, Health screening, Interest free season ticket loan, Cycle to work scheme, Employee performance recognition
Permanent, Full Time
Minute Taking a MUST! Volunteer Engagement Ideal!
My client a reputable and established chartered institute based in Central London is currently searching for a Committee, Board & Volunteer Administrator.
To support the Manager provide high quality administrative support to the volunteer communities.
Support the Manager in all committee and board administration, including organising/scheduling meetings, producing agendas and papers, and taking minutes and recording actions
Assist in coordinating member-led working parties and member interest groups, which may include producing surveys, helping with meeting logistics or updating working party records
Coordinate monthly newsletters, liaising with the necessary internal contacts.
Assist in event programme management, including contacting speakers, liaising with Events Managers, and last minute requests
Assist in collating written materials and slides for annual conferences
Ensure information is continuously updated for all boards, Sub-committees and working parties, including in central records, mailing lists and on the website.
Support the Manager in pulling together information for annual reports, research and working party trackers.
Liaise with Policy, Public Affairs, Research, Events and General Counsel Teams in completing tasks for boards and Sub-committees.
Liaise with members and volunteers over email, by phone and in person in a timely, professional and diplomatic manner
Updating the Professional pages of the website.
Providing any other support to the Practices Managers as requested.
Knowledge and experience
Good written communication and excellent interpersonal skills
Methodical and able to prioritise, use own initiative and multi task to balance a busy workload
Excellent attention to detail and accuracy
Good IT skills (Email, Word and Excel) and to have an affinity with databases
Ability to work in a multi-site team
Strong organisational skills
Experienced minute taking with high accuracy, including the ability to produce minutes from tapes
Good team worker
Takes personal ownership of delivering high standards of service to meet the agreed departmental and organisational benchmarked standards
Adapts to and supports the Manager in non-routine or non-standard situations and problem solves to meet unplanned demands
Tact and diplomacy in dealing with sensitive and confidential issues
Experience of working with volunteers
Some experience of producing management information and report writing
Interest in or experience of working across different teams or directorates
Experience of carrying out or supporting research
Experience of organising or supporting events
Experience of working in a regulatory/ membership body environment/financial sector
Knowledge of electronic diary management/room booking systems
Ability to be creative
To apply to this role please send your CV
Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.
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