Professional Membership Body
Bank, City of London
Basic Salary £40,000-£45,000 with benefits – Pension, 25 Days Holiday & a compressed working scheme.
Full Time, Permanent
My client is a well-established and reputable professional membership body who is currently recruiting for an Events Manager to join their team at their offices in Bank, City of London.
Manage delivery of the events function of the Institute by integrating planning, strategy and event production of each event against the agreed business plan and rolling 12-month event plan. This is a senior role within the organisation and requires someone who is a self-starter and has a logical and methodical approach to work. The ability to work with a range of people at all levels is crucial to success in this role.
Generate master events list in collaboration with trustees, volunteers and staff.
Set strategy for business planning of all proposed events in any one calendar year.
Work with the Marketing and Communications Officer for all event promotion activities, ensuring that all channels to market are utilised to best effect including website, newsletters, mailing lists, social media and partner organisations.
Promote and secure all event sponsorship packages and ensure delivery of all terms.
Working with the Events Officer to ensure bookings are processed efficiently, event payments are collected on time and appropriate actions are put in place if required.
Carry out event management functions such as: Write event programmes from ideas provided by members and from own research, Source, book and liaise with venues and other event suppliers, Oversee all pre-event logistics including ensuring pre-payment, sending out joining information and tickets, preparing event materials including name badges and printed material and ensuring receipt of items at venue, Oversee all post-event logistics and reconciliation including circulating presentations, feedback surveys, event write-ups. This includes maximising the institute event brand strength through repeat events.
Oversee the events approval process in partnership with each event sponsor (lead volunteer).
Manage the event reporting cycle for the CEO and report on any unexpected variances/early warnings and potential cancellations monthly. Enable recovery planning where appropriate.
Ensure that feedback from events is understood and disseminated to relevant volunteers. Ensure appropriate actions are taken where identified.
Attend relevant Committee meetings as the first point of contact for the executive team on events.
Provide active support at key institute conferences and exhibitions. This will involve occasional UK travel – not likely to be more than 2-4 days per month.
Assist the Marketing and Communications Officer in sourcing topics and speakers for the institute monthly webinars on a rolling basis.
Oversee all institute Special Interest Groups with a view to developing potential future events.
Liaise with institute Communities – branches, SIGs and networks) primarily for the purposes of their localised events (dinners and seminars/conferences) but also for general Keep in Touch purposes.
Supervise two Events related staff – the Events Officer and a newly appointed Events Assistant Apprentice.
At least six years’ experience of working in an events role.
Experience of managing a significant budget and being wholly responsible for its delivery.
Able to manage projects to deadlines and to manage a number of tasks simultaneously and autonomously.
A confident attitude, willingness to learn, and enthusiasm to take on new tasks as needed.
Negotiating and people management skills.
Able to work in a small team with minimal direction.
Excellent IT, written and verbal communications skills.
Experience of managing CRM systems, websites and creating and updating content
Experience of writing promotional materials
Experience of working within a membership organisation
Excellent customer service skills
To apply to this role please send your CV
Due to the volume of applications we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.
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